Basic Inventory Reconciliation (BIR)

100% free, easy to use reconciliation software for managing your petroleum storage tanks.



Basic Inventory Reconciliation (BIR).

Basic Inventory Reconciliation (BIR) is our FREE and simple method for documenting and reporting fuel inventory levels at your gas station. It is an online interface hosted on (SQC), where you can enter daily tank volumes, fuel pumped and fuel deliveries.

Monthly Inventory Records can be accessed and downloaded to determine the overall losses for the month. The report will calculate important loss figures and answer four essential questions for staying within your local Fire Code requirements:

  • Is your net short number larger than maximum allowable loss?
  • Do you have 3 consecutive losses greater than 200 L/day?
  • Do you have 5 consecutive business days of losses during the month?
  • Do you have 18 days of losses during the month?


What BIR can do for you.
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Inventory Reconciliation Forms

Input all of your important fuel tank information including starting fuel volume, closing fuel volume, delivery volume and water level. It also provides a section for inputting important daily fuel pump sales numbers, organizing by pump and product dispensed.

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Monthly Inventory Records

A detailed report breaking down inventory reconciliation for each day of the month. The report calculates net litres short and compares it to the maximum allowable loss for the month, clearly stating whether you are within Fire Code requirements.

Benefits of BIR

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Store and Maintain Records

All data is stored in the SQC database for easy access through Monthly Inventory Records.

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Leak Detection

Recognize potential leaks within the system and take the proper corrective actions.


Ensure Correct Product Delivery

Keep track of product levels before and after deliveries to ensure you are receiving the appropriate amount.

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Control Product Shrinkage

Identify areas causing product loss and take the appropriate actions to mitigate the effects.

Why reconcile your inventory?

The Fire Code requires daily inventory reconciliation for all underground and aboveground storage tanks with metering systems measuring product removed from the tank. On top of that, all daily records must be kept for a minimum of two years. Failure to comply with these requirements will result in a full site closure.